Summer Open (Individual) Championships 2024

The Summer Open (Individual) Championships organiser is summer-open@essa-mail.uk (Stewart Nicklin)

In 2024, ESSA are holding their 4th Summer Open Championships. It is open to all school age swimmers from 9 years old, including para swimmers.

2024 Event 


Licensed by Swim England at Level 3 (3SE240342)
Date: 22nd/23rd June 2024
We plan to introduce new entry methods to include compatibility with clubs running Hy-Tek/TeamUnify.
Venue: K2 Leisure Centre, Crawley, RH11 9BQ
             50m Pool, 8 Lanes, full electronic timing with anti-turbulence lane ropes
Age Groups: 9/10, 11/12, 13/14, 15 and over. Ages are calculated as at 23rd June 2024 (Last day of competition)
Events: 50m, 100m and 200m all strokes plus 200m IM, 400m Freestyle & IM
All events will be heat declared winners.
Para swimmers may enter the events shown in their respective classification that have qualifying times
Fees: £8.50 per event (Payment by BACS or Card)
Awards: Awards to 1st, 2nd and 3rd in each age group. (HDW)
Entries: Entries to be sent to summer-open@essa-mail.uk (Stewart Nicklin)
- Club, School, Individual and Para entry files and links are shown in the ENTRIES section below
- This year, thanks to support from Berkshire and South Buckinghamshire Amateur Swimming Association webmaster, we are using a new on-line entry system that accepts individual entries online as well as bulk entries in the following formats: Sport Systems (.SEZ), HyTek/TeamUnify etc (.HY3/.SD3) and Consolidated Entry File (.txt - e.g. generated from the Excel entry file for schools etc)
Closing Date: Friday 10th May 2024 - Entries are now open

Spectators (pay on the door)
Adults/Children 13 and older: £5 per session,  £15 for both days (all 4 sessions).
Concessions : £3 per session,  £10 for both days (all 4 sessions).
Children Under 13 Free.

Check here for updates.
See below for entry files, editable forms and details of session times etc


Accepted Entries 

All entries are accepted after payment has been received. Please ensure payment is made on submission of entries, or as soon as practical afterward for BACS Payments.
A list of entries received, together with their acceptance status, is shown in the report below.


If the status is 'Pending' - this means that the entry will be accepted subjrect to payment being received by 6th May. If this will take longer (e.g. due to club/school scheduling of BACS runs) please contact contact summer-open@essa-mail.uk as soon as possible.
Updates to club/school name, and addition of SE membership numbers, requested at time of submission will be performed once the entry has closed.
An attempt to match Swimmers not showing a valid Swim England number will be made. Any that do not match (e.g. Overseas clubs) will not be uploaded to rankings. A results export file can be requested after the meet.
Please contact summer-open@essa-mail.uk by end of competition on Sunday 23rd June with any corrections to enable a match to be made and times to be successfully uploaded. 

Withdrawals:

Withdrawals close for each session at the start of the session's Warm-Up.
Withdrawals can be made using the online form https://forms.office.com/e/E2rd435V9W
Paper forms will be available at the control Desk (Upstairs), and at the referee's table (near the start end of the pool, completed forms should be attached to the 'string')

Officials/Volunteers

This is a Level 3 licensed meet. We are seeking volunteers to help with the running of this event on the day.
If anyone is able to volunteer some time as an official, or to help on the door, medals table, marshalling of swimmers - all offers of help are appreciated. 
Please complete the online Volunteer form (Officials and Non-Technical officials): https://forms.office.com/e/1Wv1H2VM7w
Expenses will be paid in accordance with our expenses policy:



Programme of Events

(Finish times are best estimates)

Session 1
Warm up 8:00am; Start 9:00am; Finish TBApm
Session 3
Warm up 8:00am; Start 9:00am; Finish TBApm
101 Girls 200m Individual Medley  301 Boys 200m Individual Medley
102 Boys 400m Freestyle  302 Girls 400m Freestyle
103 Girls 200m Backstroke  303 Boys 200m Backstroke
104 Boys 200m Breaststroke  304 Girls 200m Breaststroke
105 Girls 100m Freestyle  305 Boys 100m Freestyle
106 Boys 50m Breaststroke  306 Girls 50m Breaststroke
107 Girls 50m Butterfly  307 Boys 50m Butterfly
Session 2
Warm up 13:15; Start 14:15; Finish TBApm 
Session 4
Warm up 13:00; Start 14:00; Finish TBApm 
201 Girls 400m Individual Medley  401 Boys 400m Individual Medley
202 Boys 100m Backstroke  402 Girls 100m Backstroke
203 Girls 100m Butterfly  403  Boys 100m Butterfly
204 Boys 200m Freestyle  404  Girls 200m Freestyle
205 Girls 200m Butterfly  405 Boys 200m Butterfly
206 Boys 100m Breaststroke  406 Girls 100m Breaststroke
207 Girls 50m Freestyle  407  Boys 50m Freestyle
208 Boys 50m Backstroke   408 Girls 50m Backstroke

 

Entries

  • This year, thanks to support from Berkshire and South Buckinghamshire Amateur Swimming Association webmaster, we are using a new on-line entry system that accepts individual entries online as well as bulk entries in the following formats:
    Sport Systems (.SEZ) - See Entry Files below for the SportSystems Meet Entry files, and option to download the SportSystems  Entry Manager
  • HyTek/TeamUnify etc (.HY3/.SD3) - See Entry Files below for the Meet Definition File
  • Consolidated Entry File (.txt - e.g. generated from the Excel entry file for schools etc) - See Entry Files below for Excel spreadsheet download and instructions

Times submitted should be short course times.  - Conversion from Long Course times are accepted - e.g. using the Sportsystems Equivalent Time Converter download

Meet Conditions,

Meet Conditions are available for download here (CLICK HERE

Entry Files and Links

If you have difficulties downloading any of these files, please contact webmaster@essa-mail.uk stating which file you are attempting to download and the difficulty you are encountering.
After clicking to download any of the files below the file may open in a new tab, or may be sent to your 'downloads' folder - which varies according to browser and device.

All entries must be made via the meet entry website (CLICK HERE) following any further instructions as relevant according to your entry route as below;
NOTE: All entries must be paid for before they are accepted. 

Coach/Team Manager Pass Application: Passes should be applied for whan submitting your entry meet entry website (CLICK HERE)

Individual/Para entry:  Submit entries using the Individual/small group option on the meet entry website (CLICK HERE)

Chaperone Pass Application Form: (apply by 2nd June): https://forms.office.com/e/ihA8dX232n

School/Overseas Club entries:Download and save the excel workbook below and edit it to enter your school and swimmer details.
On completion,  select the 'Export' worksheet and 'Save As' to save into tab-delimited (.txt) file.
This export file should be named SO23MEET_****.txt where **** is replaced with a short version of your school/club name with no spaces.
This will need to be uploaded using the bulk entry option on the meet entry website (CLICK HERE)
Please ignore the statement that implies bulk entries can only be uploaded in SportSystems format.
Ignore any warnings about the filename not being as expected for sportsystems files - once you've selected your file for upload, click the 'Continue' button.
Once you've uploaded the file, it will allow you to check the import. Please NOTE that if the organisation is not a UK SwimEngland club it will show the entry as a international entry and the SE number field will be blank. Please do not worry about this, we will match where possible before submission to rankings.
IN ADDITION to entering via the meet entry webpage, please email the Excel file to summer-open@essa-mail.uk to help with this process.
Note: the entry file has been updated to correct errors with age checks.

Club entries (Using SportSystems):
The entry files (.sez)  should be uploaded using the bulk entry option on the meet entry website (CLICK HERE)

SportSystems Entry-Manager V2 download


Club entries (Using HyTek/TeamUnify etc):
The entry files (.hy3 or .sd3)  should be uploaded using the bulk entry option on the meet entry website (CLICK HERE)
Please ignore the statement that implies bulk entries can only be uploaded in SportSystems format.
Ignore any warnings about the filename not being as expected for sportsystems files - once you've selected your file for upload, click the 'Continue' button.

Results/Records

Live Start-Lists and Results will appear during the meet at www.essa-schoolswimming.com/live



Frequently Asked Questions:

Who can enter?

This is an individual event where swimmers represent themselves. They may enter directly, through their club or their school. It is open to all secondary school aged swimmers, and primary school swimmers that have reached the age of 9 by the last day of the championships, including Para swimmers.

Championships Results

3rd Summer Open Championships - 2023

2nd Summer Open Championships - 2022

1st Summer Open Championships - 2019