Summer Open (Individual) Championships 2024
The Summer Open (Individual) Championships organiser is summer-open@essa-mail.uk (Stewart Nicklin)
In 2024, ESSA are holding their 4th Summer Open Championships. It is open to all school age swimmers from 9 years old, including para swimmers.
2024 Event
Licensed by Swim England at Level 3 (3SE240342)
Date: 22nd/23rd June 2024
We plan to introduce new entry methods to include compatibility with clubs running Hy-Tek/TeamUnify.
Venue: K2 Leisure Centre, Crawley, RH11 9BQ
50m Pool, 8 Lanes, full electronic timing with anti-turbulence lane ropes
Age Groups: 9/10, 11/12, 13/14, 15 and over. Ages are calculated as at 23rd June 2024 (Last day of competition)
Events: 50m, 100m and 200m all strokes plus 200m IM, 400m Freestyle & IM
All events will be heat declared winners.
Para swimmers may enter the events shown in their respective classification that have qualifying times
Fees: £8.50 per event (Payment by BACS or Card)
Awards: Awards to 1st, 2nd and 3rd in each age group. (HDW)
Entries: Entries to be sent to summer-open@essa-mail.uk (Stewart Nicklin)
- Club, School, Individual and Para entry files and links are shown in the ENTRIES section below
- This year, thanks to support from Berkshire and South Buckinghamshire Amateur Swimming Association webmaster, we are using a new on-line entry system that accepts individual entries online as well as bulk entries in the following formats: Sport Systems (.SEZ), HyTek/TeamUnify etc (.HY3/.SD3) and Consolidated Entry File (.txt - e.g. generated from the Excel entry file for schools etc)
Closing Date: Friday 10th May 2024 - Entries are now closed
Spectators (pay on the door)
Adults/Children 13 and older: £5 per session, £15 for both days (all 4 sessions).
Concessions : £3 per session, £10 for both days (all 4 sessions).
Children Under 13 Free.
Check here for updates.
See below for entry files, editable forms and details of session times etc
Accepted Entries
All entries are accepted after payment has been received. Please ensure payment is made on submission of entries, or as soon as practical afterward for BACS Payments.
A list of entries received, together with their acceptance status, is shown in the report below. Errors in withdrawal/rankings status have now been corrected (apologies for the confusion).
Updates to club/school name, and addition of SE membership numbers, requested at time of submission have been performed. Please advise us of any corrections as soon as possible, and no later than Midnight on 15th June.
An attempt to match Swimmers to Rankings has been made. The status of these matches is shown in the accepted entries report. Any that do not match (e.g. Overseas clubs) will not be uploaded to rankings. A results export file can be requested after the meet.
Please contact summer-open@essa-mail.uk by Midnight on 15th June with any corrections to enable a match to be made and times to be successfully uploaded.
Withdrawals:
Withdrawals close for each session at the start of the session's Warm-Up.
Withdrawals can be made using the online form https://forms.office.com/e/E2rd435V9W
Paper forms will NOT be used this year.
Officials/Volunteers
This is a Level 3 licensed meet. We are seeking volunteers to help with the running of this event on the day.
If anyone is able to volunteer some time as an official, or to help on the door, medals table, marshalling of swimmers - all offers of help are appreciated.
Please complete the online Volunteer form (Officials and Non-Technical officials): https://forms.office.com/e/1Wv1H2VM7w
Expenses will be paid in accordance with our expenses policy:
Programme of Events
(Finish times are best estimates)
| Session 1 Warm up 8:00am; Start 9:00am; Finish 12:00 midday (est) |
Session 3 Warm up 8:00am; Start 9:00am; Finish 12:00 midday (est) |
||
| 101 | Girls 200m Individual Medley | 301 | Boys 200m Individual Medley |
| 102 | Boys 400m Freestyle | 302 | Girls 400m Freestyle |
| 103 | Girls 200m Backstroke | 303 | Boys 200m Backstroke |
| 104 | Boys 200m Breaststroke | 304 | Girls 200m Breaststroke |
| 105 | Girls 100m Freestyle | 305 | Boys 100m Freestyle |
| 106 | Boys 50m Breaststroke | 306 | Girls 50m Breaststroke |
| 107 | Girls 50m Butterfly | 307 | Boys 50m Butterfly |
| Session 2 Warm up 13:15; Start 14:15; Finish 17:15 (est) |
Session 4 Warm up 13:15; Start 14:15; Finish 17:15 (est) |
||
| 201 | Girls 400m Individual Medley | 401 | Boys 400m Individual Medley |
| 202 | Boys 100m Backstroke | 402 | Girls 100m Backstroke |
| 203 | Girls 100m Butterfly | 403 | Boys 100m Butterfly |
| 204 | Boys 200m Freestyle | 404 | Girls 200m Freestyle |
| 205 | Girls 200m Butterfly | 405 | Boys 200m Butterfly |
| 206 | Boys 100m Breaststroke | 406 | Girls 100m Breaststroke |
| 207 | Girls 50m Freestyle | 407 | Boys 50m Freestyle |
| 208 | Boys 50m Backstroke | 408 | Girls 50m Backstroke |
Entries
- This year, thanks to support from Berkshire and South Buckinghamshire Amateur Swimming Association webmaster, we are using a new on-line entry system that accepts individual entries online as well as bulk entries in the following formats:
Sport Systems (.SEZ) - See Entry Files below for the SportSystems Meet Entry files, and option to download the SportSystems Entry Manager - HyTek/TeamUnify etc (.HY3/.SD3) - See Entry Files below for the Meet Definition File
- Consolidated Entry File (.txt - e.g. generated from the Excel entry file for schools etc) - See Entry Files below for Excel spreadsheet download and instructions
Times submitted should be short course times. - Conversion from Long Course times are accepted - e.g. using the Sportsystems Equivalent Time Converter download
Meet Conditions,
Meet Conditions are available for download here (CLICK HERE)
Entry Files and Links - NOTE: ENTRIES ARE NOW CLOSED
If you have difficulties downloading any of these files, please contact webmaster@essa-mail.uk stating which file you are attempting to download and the difficulty you are encountering.
After clicking to download any of the files below the file may open in a new tab, or may be sent to your 'downloads' folder - which varies according to browser and device.
All entries must be made via the meet entry website (CLICK HERE) following any further instructions as relevant according to your entry route as below;
NOTE: All entries must be paid for before they are accepted.
Coach/Team Manager Pass Application: Passes should be applied for whan submitting your entry meet entry website (CLICK HERE)
Individual/Para entry: Submit entries using the Individual/small group option on the meet entry website (CLICK HERE)
Chaperone Pass Application Form: (apply by 2nd June): https://forms.office.com/e/ihA8dX232n
School/Overseas Club entries:Download and save the excel workbook below and edit it to enter your school and swimmer details.
On completion, select the 'Export' worksheet and 'Save As' to save into tab-delimited (.txt) file.
This export file should be named SO23MEET_****.txt where **** is replaced with a short version of your school/club name with no spaces.
This will need to be uploaded using the bulk entry option on the meet entry website (CLICK HERE)
Please ignore the statement that implies bulk entries can only be uploaded in SportSystems format.
Ignore any warnings about the filename not being as expected for sportsystems files - once you've selected your file for upload, click the 'Continue' button.
Once you've uploaded the file, it will allow you to check the import. Please NOTE that if the organisation is not a UK SwimEngland club it will show the entry as a international entry and the SE number field will be blank. Please do not worry about this, we will match where possible before submission to rankings.
IN ADDITION to entering via the meet entry webpage, please email the Excel file to summer-open@essa-mail.uk to help with this process.
Note: the entry file has been updated to correct errors with age checks.
Club entries (Using SportSystems):
The entry files (.sez) should be uploaded using the bulk entry option on the meet entry website (CLICK HERE)
Club entries (Using HyTek/TeamUnify etc):
The entry files (.hy3 or .sd3) should be uploaded using the bulk entry option on the meet entry website (CLICK HERE)
Please ignore the statement that implies bulk entries can only be uploaded in SportSystems format.
Ignore any warnings about the filename not being as expected for sportsystems files - once you've selected your file for upload, click the 'Continue' button.
Results/Records
Frequently Asked Questions:
Who can enter?
This is an individual event where swimmers represent themselves. They may enter directly, through their club or their school. It is open to all secondary school aged swimmers, and primary school swimmers that have reached the age of 9 by the last day of the championships, including Para swimmers.
Championships Results
3rd Summer Open Championships - 2023