Summer Open

The Summer Open (Individual) Championships organiser is summer-open@essa-mail.uk (Stewart Nicklin)

In 2025, ESSA are holding their 5^th Summer Open Championships. It is open to all school age swimmers from 9 years old, including para swimmers.

2025 Event 

Licensed by Swim England at Level 3 (3SE250513)
Date: 21^st/22^nd June 2025
New entry methods to including compatibility with clubs running Hy-Tek/TeamUnify or SportSystems, or group entry using Excel file or online form
Venue: K2 Leisure Centre, Crawley, RH11 9BQ
             50m Pool, 8 Lanes, full electronic timing with anti-turbulence lane ropes
Age Groups: 9/10, 11/12, 13/14, 15 and over. Ages are calculated as at 22^nd June 2025 (Last day of competition)
Events: 50m, 100m and 200m all strokes plus 200m IM, 400m Freestyle & IM
All events will be heat declared winners.
Para swimmers may enter the events shown in their respective classification that have qualifying times
Fees: £8.75 per event (Payment by BACS or Card)
Awards: Awards to 1^st, 2^nd and 3^rd in each age group. (HDW)
Entries: Entries to be sent to summer-open@essa-mail.uk (Stewart Nicklin)
- Club, School, Individual and Para entry files and links are shown in the ENTRIES section below
- This year, thanks to support from Berkshire and South Buckinghamshire Amateur Swimming Association webmaster, we are using an on-line entry system that accepts individual entries online as well as bulk entries in the following formats: Sport Systems (.SEZ), HyTek/TeamUnify etc (.HY3/.SD3) and Consolidated Entry File (.xlsx/.txt - e.g. generated from the Excel entry file for schools etc)
Entries open Monday 3rd March 2025
Closing Date: Friday 30^th May 2025

Spectators (pay on the door)
Adults/Children 13 and older: £5 per session,  £15 for both days (all 4 sessions).
Concessions : £3 per session,  £10 for both days (all 4 sessions).
Children Under 13 Free.

Check here for updates.
See below for entry files, editable forms and details of session times etc

Officials/Volunteers

This is a Level 3 licensed meet. We are seeking volunteers to help with the running of this event on the day.

If anyone is able to volunteer some time as an official, or to help on the door, medals table, marshalling of swimmers - all offers of help are appreciated. 
Please complete the online Volunteer form (Officials and Non-Technical officials): https://forms.office.com/e/FX4aLZ7nUi
Expenses will be paid in accordance with our expenses policy:

Accepted Entries 

The meet is now full and we have closed the meet to new entries. The deadline for Team Manager/Coach passess has now passed. If you require a TM/Coach pass, please email summer-open@essa-mail.uk 

All entries are accepted after payment has been received. Please ensure payment is made on submission of entries, or as soon as practical afterward for BACS Payments.
A list of entries received is available for download below. This has now been checked against rankings data and indicates the status of the match. It highlights any corrections that may be required to ensure results can be uploaded at the end of the meet.

Please advise summer-open@essa-mail.uk of any corrections as soon as possible (updates to times will not be accepted unless there is an obvious error with the entered time, and no later than Midnight on 15th June.
An attempt to match Swimmers to Rankings will be made. The status of these matches will be shown in a final 'accepted entries report' released by Friday 20th June. Any that do not match (e.g. Overseas clubs) will not be uploaded to rankings.
A results export file can be requested after the meet. 

Withdrawals:

Withdrawals close for each session at the start of the session's Warm-Up.
Withdrawals can be made using the online form https://forms.office.com/e/Ajt5Qi5pYE
The online form will close at the start of each warm-up to allow us to process the withdrawals, then re-open once the session has started.
Paper forms will NOT be used this year. 

Coach/Team Manager Pass Application:

Passes can be purchased up to midnight on 7^th June even though entries are now closed

Passes should be applied for when submitting your entry on the meet entry website (CLICK HERE)
They can be applied for without an entry (e.g. after entries have closed early or after entry submission)  by selecting the 'Purchase of meet extras, eg Poolside passes, Parking etc.' option.

Programme of Events

(Finish times are best estimates)

Entries

This year, thanks to support from Berkshire and South Buckinghamshire Amateur Swimming Association webmaster, we are using a new on-line entry system that accepts entries in the following formats:

• Individual entries using on line form. This is also for Para swimmer entry.
• Sport Systems (.SEZ) - See Entry Files below for the SportSystems Meet Entry files, and option to download the SportSystems  Entry Manager
• HyTek/TeamUnify etc (.HY3/.SD3) - See Entry Files below for the Meet Definition File
• Excel Entry File (.xlsx) - See Entry Files below for Excel spreadsheet download and instructions
• Coach/Team Manager Pass - these are applied for when using any of the entry systems above, or can be applied for seperately.

Times submitted should be short course times.  - Conversion from Long Course times are accepted - e.g. using the Sportsystems Equivalent Time Converter download

Entry Files and Links 

If you have difficulties downloading any of these files, please contact webmaster@essa-mail.uk stating which file you are attempting to download and the difficulty you are encountering.
After clicking to download any of the files below the file may open in a new tab, or may be sent to your 'downloads' folder - which varies according to browser and device.

All entries must be made via the meet entry website following any further instructions as relevant according to your entry route as below;

NOTE: All entries must be paid for before they are accepted. 

Individual entry/Para entry:

Submit entries using the Individual/small group option on the meet entry website
There is no downloadable entry form and entries cannot be accepted by email

Chaperone Pass Application Form:

This is ONLY for adults accompanying a para swimmer. Apply by 7^th June: https://forms.office.com/e/T1xA28c2pP

School/Overseas Club entries:

Download and save the excel workbook below and edit it to enter your school and swimmer details.

This file should be named SO25MEET_****.xlsx where **** is replaced with a short version of your school/club name with no spaces.
This latest version fixes an error where the swimmer's age was calculated incorrectly.
This will need to be uploaded using the bulk entry option on the meet entry website
Please ignore the statement that implies bulk entries can only be uploaded in SportSystems format.
Ignore any warnings about the filename not being as expected for sportsystems files - once you've selected your file for upload, click the 'Continue' button.
Once you've uploaded the file, it will allow you to check the import.
IN ADDITION to entering via the meet entry webpage, please email the Excel file to summer-open@essa-mail.uk and the entry number (which will be in the confirmation email you receive from the entry site) to help with this process. 

Club entries (Using SportSystems):

The entry files (.sez)  should be uploaded using the bulk entry option on the meet entry website

Club entries (Using HyTek/TeamUnify etc):

The entry files (.hy3 or .sd3)  should be uploaded using the bulk entry option on the meet entry website

Please ignore the statement that implies bulk entries can only be uploaded in SportSystems format.
Ignore any warnings about the filename not being as expected for sportsystems files - once you've selected your file for upload, click the 'Continue' button.

Meet Conditions,

Meet Conditions are available for download here:

 

Results/Records

Frequently Asked Questions:

Who can enter?

This is an individual event where swimmers represent themselves. They may enter directly, through their club or their school. It is open to all secondary school aged swimmers, and primary school swimmers that have reached the age of 9 by the last day of the championships, including Para swimmers.

Championships Results

4th Summer Open Championships - 2024

3rd Summer Open Championships - 2023

2nd Summer Open Championships - 2022

1st Summer Open Championships - 2019